Privacy

What this site is for

Pictures taken at events are published here so that the people who took part can find the pictures of their own car. You can search an album by registration, make, model and colour, and download the pictures you choose.

Cars and registrations are identified automatically

Every picture in a published album is analysed by an AI model, Google’s Gemini, which identifies each car’s make, model, generation and colour and reads its number plate where one is visible. To do that the picture is sent to Google’s service and processed there. Google’s paid API terms apply, under which Google does not use the pictures to train its models.

The results can be wrong. A plate can be misread, a car mis-identified, or two cars in one shot confused. Nothing is decided about you from the result — it exists only so that a search finds the right pictures — and the organiser can correct any picture by hand. If a picture of your car is mislabelled, or a search for your registration shows a car that is not yours, tell us and it will be fixed.

What is collected, and why

• The pictures, including any people, cars and number plates in them. They are the organiser’s or photographer’s own images from the event.
• Number plates and car details read from those pictures, stored alongside each picture so that a search can find it.
• Your name and email address, if the organiser tells you the pictures are ready. The organiser can upload the event’s booking list so that everyone on it gets one email with a link to the album. Each address is deleted the moment its email has been sent (or refused by the mail service); a list that is never sent is deleted within a week, or when the album is. Nothing else is ever sent to it.
• Nothing about you when you visit. Searching and downloading need no account, and no analytics or advertising trackers are used. The site keeps no record of which registrations are searched for beyond the ordinary server logs, which hold an IP address for a short time to protect the site from abuse.

A registration identifies the keeper of a vehicle, so it is personal data. It is processed on the basis of the organiser’s legitimate interest — letting participants find pictures of their own car — which we judge does not override your rights, given that the pictures were taken in public at an event you took part in, are shared only through the organiser’s links, and can be removed on request.

How long it is kept

Pictures and the details read from them are kept for as long as the organiser keeps the album published, and are deleted when they delete it. A registration can be removed from every picture without deleting the pictures. An email address from the booking list is held only until its one email has gone.

Where it is stored

The site runs on Amazon Web Services in the UK or EU. The pictures themselves are hosted on Flickr, and are sent to Google for the automatic identification described above. When the organiser uploads pictures through this site, each original is held in the site’s own storage only until it has been published to Flickr and analysed, then deleted; a picture Flickr would not accept is kept for up to seven days so the upload can be retried. Google’s and Amazon’s standard data-protection terms cover any processing outside the UK.

Cookies

Visitors get no cookies. The only cookie the site sets is a sign-in session for the organiser’s own account, which is strictly necessary and needs no consent. Your browser remembers which album you last opened, on your device only, so the site can reopen it next time.

Your rights

You can ask for a picture of you or your car to be removed, for your registration to be removed from search, to see what is held about your vehicle, or to object to it being processed at all. There is no charge and no need to give a reason.

Contact OpenTrack through the organiser’s usual contact details. If you are not satisfied with the response you can complain to the Information Commissioner’s Office at ico.org.uk.

The pictures are copyright

The pictures belong to the photographer or organiser. Downloading a picture of your own car gives you a copy for personal use; ask before using one commercially.